Tag Archives: office

Best Aps For Staying Organized

Most of us have been working from home over these last weeks, trying to stay organized and by now notice that it probably hasn’t gone as expected. We most likely already made changes in our routines and the way we work.

One of the areas that cause made much anxiety when I first started working from home was what I will refer to as my filing system. An old manager of mine from years ago would say “there’s nothing wrong with my filing system, it’s my retrieval system that doesn’t work”.  That is a concept  that has stuck with me over time, because in reality there are not two systems, only one.

A filing system that will work does have to be thought out before hand. We have come a long way, because when I worked for that manager everything was on paper, and file folders, and filing cabinets. There was no such thing as a cell phone and computers were not something that every person had.

Now that most things are stored digitally, we have been presented with new challenges. Back then there was one filing cabinet where everything was kept, but today we have files and documents stored on our computers, iPads, mobile phones, and backup drives.  Trying to keep all of them in  synch can be daunting.

There are two apps that have simplified my life dramatically. The first is Dropbox and the second is Evernote.  Both apps will store any type of document or photo you can throw at them  and have strong search engines to be able to find documents by typing a word or phrase contained in a document.

The key is to create folders to store everything related to one another. For instance, in Dropbox I have a folder specifically for real estate forms, another for real estate clients, another one for personal items and another for company related information, to name a few. I will leave you to create your own filing system.  

I’m using Evernote  in a slightly different way. It’s searching capability is far stronger than drop boxes. I primarily use it for storing photos and hand written notes from my iPad.  The search engine is so powerful that it will find words in photos. For instance if I take a picture of a business card I can search for the person’s name or the company name and Evernote will find it within the picture.  I can also ask to find a word that I had written in a document on my iPad and it’ll find it. It seems almost magical that it can do that.

Both apps are free to use with basic functionality, which is enough for me, but have paid upgrades for more storage and additional capabilities.

 

~Steve

What’s The Condition of Your Space?

Did you know there’s a connection between the condition of your living space & surrounding environment AND your mood, productivity, creativity and stress level? A cluttered environment saps your energy and robs you of a creative flow, positive outcomes & precious time. Living in, or working with, physical or mental chaos… can change your mood like *SNAP* that!  And sometimes it’s a lot harder to deal with THAT than the actual task of organizing it all.  The connection happens unconsciously.  You don’t wake up and say, ‘my day is going to be havoc today’…it just happens.  As you go about your morning you find yourself asking…. ‘Where are my keys?’ ‘What did I do with that letter?’ ‘Where is Johnny’s other sneaker?’ And then before you know it, you’re behind schedule, talking to yourself and walking around in circles.

When you’re always looking for things that should be at your fingertips, you spend too much important & precious time looking.  Clarity replaces Clutter!!  We live in a society which places many demands on our time. And one thing is for sure….we don’t have time to waste searching for that one thing we need before we can walk out the door, that one folder we need for the meeting or the school papers Suzi needs in her backpack before the bus gets here. If you create a place for everything and put everything in it’s place …that’s better than half the battle…..it demolishes the battle.  You find things in a *SNAP*.

Whether it’s your office, kitchen, garage, playroom, kitchen cabinets, dresser drawers… whatever it is…. …. it’s time to get back on track with a more efficient, harmonious space AND the next thing you know… you have a more efficient, harmonious life!

Be aware of your condition and declutter what you can so today is a breeze.

Peace & Blessings,

Tracy