Tag Archives: ipad

I Have The Best Office Assistant

I have the best office assistant and if you own an iPhone, iMac or iPad, then you do too. Its Apples built in app called Reminders.

For most people it shows up like a glorified to do list where you keep standard and custom lists, like a shopping list or things to get done at home or workand although it’’s true it will do that but if that is all you are using it for, you are selling yourself short.

I am dangerous because I dont check my calendar, which is why I need an ‘office assistant, as often as I should and have been known to miss an appointment or two (or many) in the past. That is until I started using Reminders the way Apple intended.

When I create a new meeting now, I choose the option to remind me 15 minutes before the time so I can finish what I am doing or gather what I need. Pretty basic right? Well how about having Siri do all of this for you? I simply say Hey Siri, create a meeting with Jim at 2pm on Thursday at Starbucks in WillistonSiri will do all of that without me having to fill in all the details. But wait.I have a call every Tuesday at 12 pm, no problem say hey Siri, call Mary every Tuesday at 12pmand as long as Mary is in your contacts, Siri will include her number in addition to setting the appointment.

What if you are on your way home and want to remember to take the chicken out of the freezer as soon as you get home? Just tell Siri that and when you drive up youre drive, you will get that reminder as long as you have your address in your contact file. Same thing if you want a reminder when you get to work. Just make sure your work address is in your contact file.

I have praised Siri before, because of all she can dothis is just another example of her magical powers, the best office assistant.

~Steve

Apple’s Notes App Review

I confess I am a bit extreme when it comes to loading apps onto my digital devices. Currently, I have 215 apps on my iPad and its 387 on my iPhone. I am constantly downloading new applications that do something new or solve a problem. Admittedly , I have never used some of the apps I have on my devices, but that doesnt stop me in my search to streamlining my workflow.

Apple has the reputation of improving their own apps to incorporate innovations from third-party apps. The built-in notes app has been updated recently to include enough features for me to get rid of four or five third party apps I have on my devices. The obvious advantage to using apples software is the way it integrates across all devices.

I always thought of the notes app as a glorified stickeys app. But it has grown up quite a bit in recent years. Now its capable of scanning and marking up documents, importing photos and PDFs, creating to do lists, and more. You can create folders and/or files that are password-protected for security as well.

For instance, last month I opened a new savings account and needed to sign a document to complete the process. My banker emailed me the document, I brought it into notes on my iPad, signed it with my Apple Pencil and emailed it back to her, all in about 10 minutes. A year ago that same process would have taken me almost a half hour and the use of two separate apps on my iPad.

I am a long time user and fan of Evernote. I am not quite ready to move everything over to Notes, but it is looking likely in the near future. I am able to scan receipts, business cards, and documents. I can create a password-protected folder to keep a copy of my license, insurance information, passport, and credit cards for instant access rather than having to hunt through pockets and wallets and file folders. The search capabilities are also first class in Notes so you can effortlessly find anything you have stored anywhere.

One of my favorite features on my iPad is that I can simply tap my pencil on screen, even if it is in sleep mode, and it will immediately open up to a new note, so I can get going that much faster.

If you search on You Tube you will find a variety of tutorials that go into great detail about all of the Notes features.

~Steve